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Charge-Back System

TBR Policy Reference: 1.13.00.01

Approved by: Dr. George Pimentel

Original Date Effective: 2021-08-25

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Purpose

When providing services for the administrators, faculty, staff, students, and community,
a convenient method of payment was created for Print Services to utilize in order to track sales, cash flow, and streamline bookkeeping.  This also keeps budgets up-to-date for budget managers to view as needed.

Definitions

Chargeback System: Recovering costs by allocating them to the user’s department through
a charge-back system for services rendered.

Policy for Charge-Back System

1. Print Services
   1. Charges are based upon the supplies, materials, and services used.
   2. Weekly summaries are sent to the Business Office to charge respective budgets.
   3. Personal printing charges are sent to the Business Office as services are rendered.
   4. Personal printing charges will be paid prior to Print Services releasing the print job.
2. Business Office
   
   1. Department work orders are expensed to respective budgets.
   2. Personal printing payments receipted in Business Office.
   3. Personal printing payment notification sent to Print Services to release print job.