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Accounts Receivable Holds

TBR Policy Reference: 4.01.03.00 b.

Approved by: Dr. George Pimentel

Original Date Effective: 2021-08-25

Purpose

Jackson State Community College will obtain, whenever practical, payment in advance for all goods and services provided by the College. When it is necessary to establish an accounts receivable, steps will be taken to insure full and prompt payment in accordance with accepted standards of internal control, Tennessee Code Annotated 49-9-108, Chapter 0620-1-9 of the rules of the Department of Finance and Administration and TBR Guideline B-010.

Holds

Institutions are authorized to issue diplomas, certificates of credit , or official transcripts only after the student involved has satisfied all debts or obligations owed to the college, including, but not limited to, its bookstores, libraries, food service centers, dormitories, infirmaries, or hospitals. However, this does not prevent the conferring of the degree.

  1. This limitation does not apply to debts of less than one-hundred dollars ($100.00).
  2. This limitation shall not apply to debts or obligations:
    1. Evidenced by notes or other written contracts providing for future payment, such as, but not limited to, loans authorized under federal or state education or student assistance acts.
    2. An amount owed under the institution’s installment payment plan for enrollment fees which is not yet due shall not cause a hold to be applied. A notice stating specific amount due should be sent to each student prior to completion of registration.
  3. Notwithstanding the limitation above, the colleges in the college system of Tennessee shall issue a certificate of credit or official transcript for a student seeking admission to any college in that system if the student has entered a written agreement (acknowledgement of debt/promise to pay) to satisfy the outstanding debt or obligation owed to the college issuing the certificate of credit or official transcript. Any certificate of credit or official transcript so issued shall indicate that it is subject to an outstanding debt owed to the issuing college. The college receiving such a certificate of credit or official transcript shall not subsequently issue a diploma, certificate of credit, or official transcript to that student until it received proof that the student has satisfied the outstanding debt to the college that issued the certificate of credit or official transcript.