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Faculty Development Funding Guideline

Approved by: Dr. Allana Hamilton

Original Date Effective: 2014-07-01

Last Modified: 2018-05-29

The following guidelines will be used by the Faculty Development Committee when receiving requests to use Faculty Development funds:

Who to fund:

  • Faculty members
  •  Adjunct faculty members

Who NOT to fund:

  •  Staff
  • Professional/technical members
  • Students

What to fund:

  • Individual research in faculty member's discipline(s) or area(s) of expertise.
  • Conference/seminar travel and board for faculty/adjunct members
  • FDC activities on campus (In-service mini sessions, for example)
  • Speakers and trainers brought to campus by the FDC
  • Speakers and trainers suggested by faculty/adjunct members; funding and publicizing handled by the FDC, speaker/trainer travel, board, fees, and speaking arrangements handled by the requesting faculty/adjunct member and his or her division

What NOT to fund:

  •  Fees for conferences and seminars, IF the attendance is mandatory; for example, attendance fees paid for a seminar, if attendance at the seminar is required for accreditation. The requestor's division/sub-division should pay the fees in this example, though the Faculty Development Committee might pay travel and board expenses for the seminar.
  • Books, workbooks, furniture, and other resources for any division or sub-division
  • Routine training for equipment maintenance or operations; when such training reasonably is anticipated, divisions/sub-divisions should include it with the equipment purchase budget
  • Education courses for faculty or for faculty adjunct members Requirements for receiving funds:
  • Faculty member must formally request funding from the Committee (form located on the Committee jWeb site for requesting funds)
  •  Faculty member must show evidence that funds have been requested from other sources, for example the member's division or other college sources.
  • Faculty member must, on the requesting form, state how the activity for which funding is being requested will benefit his or her division or sub-division, students, and/or the College in general

Funding amounts and times:

  • The FDC should advise all faculty members, at the beginning and end of the Fall and Spring semesters, concerning funds available for approved travel (if the Committee has these funds available), and the means for requesting funding.
  • Funding might depend on what is available in the Committee budget; this will vary from year to year
  • Unless there are a large number of requests made in a semester, funding most often should be provided for the entire amounts requested, minus expenses for which the Committee does not provide funding. This will encourage faculty members to make use of the funds available to them, which will benefit the divisions, the students, or the College as a whole.
  • If a large number of requests are made during the fall semester, the committee may, at its discretion, reserve some faculty development funds to be made available for the spring semester.

Funding process:

  • A faculty requestor completes the FDC request form, and sends it to any Committee member.
  • The Committee reviews the request, decides whether or not funding should be provided, and what percentage of the amount requested should be granted if funding is going to be provided. A quorum (simple majority) of the total number of Committee members must agree on these decisions, whether the vote is actual or virtual.
  • The Chair of the Committee forwards the request form to the Vice President of Academic Affairs, together with the Committee's approval or disapproval of the request, and (if approved) the percentage of the request that the Committee believes should be funded.
  •  The VP of Academic Affairs approves or disapproves the request, and notifies the Committee President of his decision. The request is forwarded to the President of the College.
  • The President of the College approves or disapproves the request, and notifies the VP of Academic Affairs of their decision.
  •  The Academic Affairs office notifies the Committee, and the requestor, as to the final decision.
  •  If the President approves a request, a check requisition is made in Academic Affairs and sent to the Vice President of Financial and Administrative Affairs.

Guidelines written October 2009 - Faculty Development Committee; Revised by the Committee May 2012; approved Spring 2014; Revised by the Committee April 2018;